Best tradeshow marketing tips and case studies. Call 800-654-6946.
Best tradeshow marketing tips and case studies. Call 800-654-6946.

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Five Mistakes You’re Making at the Tradeshow

More than two-thirds of exhibitors do not have a solid plan in place and end up making mistakes at the tradeshow as they exhibit.

5 mistakes you're making at the tradeshow

In fact, not having an organized, comprehensive plan is one of the most common mistakes that exhibitors make.

And it’s safe to say that nearly all exhibitors don’t have a solid grasp of the metrics of their success or failure that comes from that tradeshow appearance. Why? Because companies tend to put all of their energy, time and money into putting on a good show, and very little into counting the results after the end of the show. Measuring your results – leads, sales closed – is one of the most critical measurements you can make.

Let’s look at some of the common mistakes you might make as you exhibit at the tradeshow.

  • First, you don’t have a comprehensive plan. This means going from A-Z and planning to cover all your bases, from pre-show marketing and show execution to having an exhibit that accurately represents your brand and communicates your message to counting leads and sales after the show is done. Know what you’re selling, who you’re selling to, how you’re planning to get back your return on the investment and where your tradeshow appearance fits in your overall marketing strategy.
  • Secondly, you may have the wrong people in the booth. Tradeshow floors are a chaotic busy mess where hundreds or thousands of people come and go all day long. Without proper preparation, which usually means staff training and picking the right people, you’ll end up with sales people or other staffers that can’t interact with precision, veracity and alacrity with those visitors. They’re not asking proper questions, they’re letting big fish get away and they’re spending too much time on little fish or people that won’t ever buy.
  • Third: you’re repeating yourself. Do you ever see the same company at the same show with the same exhibit year after year, showing off the same products? On close examination it seems nothing really changes from year to year. A company that’s on top of their game will upgrade the booth regularly or replace it when necessary; they’ll have new products to show off and new ways of interacting with visitors.
  • Fourth: you’re cheapening your brand by having inappropriate brand ambassadors in your booth. Pretty models in skimpy outfits may attract a crowd, but they do nothing to improve or define your company’s brand unless, of course, your brand is built on pretty models in skimpy outfits. Otherwise, in today’s climate, exhibiting in the US using those types of representatives will likely get you negative feedback.
  • Fifth: the biggest tradeshow marketing sin of all – you’re not following up on all of those leads in a timely manner. The fact that tradeshow leads are cheaper by the dozen and more targeted than any other kind of lead, coupled with the fact that your competitors have many of the same leads in their bucket, means that you must strike while the iron is hot. Letting a lead sit more than a few weeks means it grows colder and colder until you might as well toss it out with the other dead fish.

We all make mistakes – it’s part of life – but the more you can minimize mistakes with oodles of tradeshow marketing dollars on the table, the better off you’ll be.

Click here to grab my Tradeshow Follow-up Checklist

What’s your Tradeshow Marketing Narrative?

We all have stories – narratives that we can use to let people know who we are and what we stand for.

In the recent US presidential election, it was truly a battle of narratives. One side was viewed as a stable, dependable candidate albeit having been painted as crooked for decades by the other side. The other candidate was viewed as an outsider looking to ‘drain the swamp,’ but was painted by the other side as vulgar, unpredictable and unstable.

We all know how the election turned out. But what’s interesting is that no matter how much fact-checking came into play by countless individuals and entities, that the narrative of each side was what mattered most. We tend to believe what we want to, and if the story that’s depicted resonates with us, we’ll be moved by it.

It’s the same with tradeshow marketing. I have a number of clients in the natural products industry, and each company endeavors to tell a specific story using images, colors, graphics and messaging as part of an exhibit. Each company backs that up with products that continue that story and personnel that believe in the narrative. If there is a weak link in the chain, the dissonance will be felt, even if it isn’t clearly seen or understood.

That’s why, when crafting your tradeshow marketing narrative, all elements are important. Think of it: you’re under the microscope in a location where dozens if not hundreds of direct competitors are being examined as well. Every little thing contributes to the overall perception of your product and company: your employees, the clothes they wear, how they present themselves; the graphics, messaging, images, colors, booth construction materials, the flooring – are all communicating a distinct message. And if your story or narrative is not fully understood by the people designing the booth and creating the graphics, there is a good chance that the message will be garbled.

From the whole grains company to the bread company to the natural deodorant company to the men’s hygiene products company, they are all working to tell their story so that it’s easily understood, that it’s intuitively inferred by visitors.

Smarter people that me have the knowledge to craft those stories based on their knowledge of images, colors, messaging and so on and how people absorb those messages. The top companies in any industry are the ones that do the best job of depicting a narrative that fully and simply tells the story that they intend to tell.

Preparing for your 2017 Tradeshow Schedule

Yes, it’s upon us – 2017 – have you planned your new year tradeshow schedule? Chances are you’re at least planning a few months into the new year, but have you detailed out the entire year?

Tradeshow planning, as any tradeshow coordinator will tell you, is the key to success. And since there’s a lot to planning, it makes sense to spend a lot of your time making plans, checking plans and then double-checking.

Start with your tradeshow schedule. What shows are you going to? Make a master list of the dates of the shows.

Size of exhibit. Note the size of booth space your company has committed to rent at the various shows.

Break it down. Now start breaking out the various products and services that you’re promoting at each show. Chances are those items will change depending on the audience that’s expected at each show.

From there, you can start breaking out the graphics messaging, sampling needs if any, demos desired at each show and so forth. Break out the details as far as you can at this point; you’ll need to break them down further at some point anyway.

tradeshow schedule

Now you can start determining how many people will be required at each show based on booth size and expected visitors. From this you can figure out what staff members will likely be tasked with working the show.

Beyond this, you can compile website URLs and contact information for all of the shows. Pull up previous year’s paperwork to compare to pricing and floor plan and booth location to what is happening this year.

From this you can compare costs and leads generated, perhaps going so far as to compile the number of new clients or sales generated from 2016 show appearances.

Once you’ve put down most of the broad strokes and details of your shows and booth rental spaces and so on, you can start the task of determining what, if anything, might be changed or added to your current booth properties. Is your exhibit in good shape, or does it need an upgrade of some sort? Or is this the year you’ve decided to invest in a brand new exhibit? That’s another task entirely, but it would be part of your yearly tradeshow schedule planning.

While this is really just a 30,000 foot view of the process, once you put this all together, the real fun begins of breaking out each element of each show and making them work successfully.

Free Report: “7 Questions You’ll Never Ask Your Exhibit House”

Tradeshows by the Numbers

Tradeshow numbers rattle around my brain. It’s just part of the scene, man.

For instance, when someone asks how much exhibits costs, I whip out this factoid: industry averages for a custom designed and fabricated island booth ranges between $135 and $165 per square foot. Your mileage may vary.

If they ask about inline booths: Industry averages for inline booths is around $1,000 per linear foot. Again, your mileage may vary.

But there are other numbers, too. If you toodle on over to Statista and check out their facts on tradeshow marketing in the US, you uncover some more interesting numbers:

  • Average number of tradeshow visitors per 100 square feet of exhibit space in the US: 2.2
  • Average time tradeshow visitors spent viewing exhibits: 9.5 hours
  • Share of tradeshow visitors attending that tradeshow for the first time: 38%

Let’s stop a moment. Think about that last one. Over 1/3 of all tradeshow visitors to that show you’re exhibiting at are NEW to the show. Never been there before! You’re exposed to a whole lot of new people. And think about the number of people – 62% – that may already be familiar with your brand. Put those together and 100% of the people at the show you’re exhibiting at next are susceptible to your brand message.

Now a few more:

  • Share of tradeshow visitors planning to buy exhibited products or services: 48%
  • Share of potential audience who remembered visiting a company’s tradeshow exhibit: 81%

A few more fun digestible numbers from WillWorkInc:

  • Worldwide the tradeshow industry is worth about $14 billion, which is about 2.7% in 5 years.
  • Even though tradeshow attendees average 2.3 days and 9.5 hours on the tradeshow floor each year, 46% of those attendees only go to one show a year – make that visit count!
  • 82% of attendees had buying power, according to Exhibit Surveys. Sell something!
tradeshows by the numbers

From big shows to regional and local shows, putting up a booth with an accompanying tradeshow marketing program is an effective way to reach new markets and create new business.

Let me close with some tradeshow numbers on one of the world’s largest shows. Last year’s Consumer Electronics Show drew more and 170,000 people for tech’s biggest show. In 2017, a show which closed down less than a week ago from this writing, the show celebrated its 50th anniversary with more than 3,800 exhibiting companies and more than 2.6 million net square feet of exhibiting space. More than 175,000 industry professionals, including 55,000 from outside the US for the Las Vegas event.

Sell or Die Podcast: Are Tradeshows Even Worth it Any More?

As much as I love Jeffrey Gitomer’s sales training (along with books, speeches, podcasts and more), I wasn’t sure where he’d come down on the idea of using tradeshows as a way to generate leads and sales. But when I saw the new Sell Or Die Podcast with Jeffrey Gitomer and Jennifer Gluckow, I had to share. This is just a brief snippet they posted on YouTube talking about tradeshows, and it’s a great start to the discussion:

Hmmm…maybe I should tell them about the TradeshowGuy Blog? As an old radio guy, I could probably figure out what to say as a guest on their podcast! Check out the Sell or Die podcast here.

Tradeshow Exhibit Design and Promotion Ideas: A Blog Wrap-Up

Hey, it’s time to do another wrap up of tradeshow exhibit design and promotion ideas. Let’s take a swing around the internet, shall we?

First, we stop at FitSmallBusiness.com for a look at over two dozen design and promotion ideas. One idea I really like is to walk the show floor prior to the doors opening to the public and introducing yourself and inviting other exhibitors to come by your booth for a freebie.

From the Tradeshow Advisor comes a look at how to use all the display elements at your disposal to attract eyeballs. Using lighting, motion, sound and smell, you can get attendees senses involved.

Pinnacle Displays offers the 10 commandments for designing effective tradeshow graphics.

Northwest Creative Imaging posted a great infographic that details the best practices for tradeshow booth design. It’s a good one.

Our old friends at Handshake.com offer several booth design ideas to help you stand out at tradeshows.

And finally, let’s swing by Envision Creative Group for 5 Elements of an Awesome Booth Design.

All in all, some good company to keep and excellent ideas to ponder and incorporate!

 

Consider the Full Cost of a Tradeshow Exhibit

A new tradeshow exhibit is great! It shows off a new look for your company. Visitors will see you’ve upgrade which is a clear signal that your company is doing well and wants to show off its stuff. Employees will see that the company believes in its products or services enough to invest in a new exhibit that properly communicates a clear message to clients and prospects.

Full Cost of a Tradeshow Exhibit

But in a way, having a new exhibit designed and built is like having a kid. Once the new booth has arrived, you have to take care of it! So that means the initial tradeshow purchase is just the beginning.

Most exhibitors will set aside a certain budget for a tradeshow exhibit. They will budget for the design, fabrication and shipping crates. But there’s more to it than that. Don’t forget the cost of shipping to the booth to and from the show. Beyond that, there’s flooring cost (sometimes included in the exhibit cost, sometimes not), setup cost and of course any show services costs, such as cleaning, internet, sign hanging and so on. Having a new booth may mean that some of the costs that you’ve incurred before will change – some will increase, some will decrease. For example, if you’ve had a heavy wood booth and your new booth is aluminum frame with fabric graphic, the overall weight of the booth will be less, hence a smaller shipping bill.

After that, you have the expense of travel and lodging for employees, rental cars, product samples and shipping. Yeah, the list goes on and on.

The cost of a tradeshow exhibit is pretty straightforward. But once the booth is ready to go, it’s like having a kid: now you have to support it, care for it and make sure it stays in good shape and doesn’t get into trouble!

© Copyright 2016 | Oregon Blue Rock, LLC
Tradeshow Guy Blog by Tim Patterson

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